As we continue to move forward with our online registration process for classes and labs, there is some important information that instructors will need to keep in mind so that we can successfully transition to this new process:
We will be periodically posting scheduled classes and labs on the website class calendar through 12/31/2024.
There will be a great deal of information being entered so there is always a possibility of something being incorrect or not linked to the correct sign-up page. To try to eliminate problems down the road we are asking ALL Instructors and Supervisors to go through the schedule calendars after they are posted and make sure your classes and labs are correct and that the sign-up links are working. This will make sure everything is entered correctly. This will only require you to check the Class or Lab once. If there are any issues (a missing class, wrong dates, etc.) instructors and supervisors are asked to immediately contact Jennifer Graham the Class Chair. She will work on resolving an issue. Please note that this is a crucial step in making sure that the information available to the membership is accurate.
As of now, instructors are unable to go in and see who has registered for classes. Instructors can, however, see how many spots have been filled by going in and trying to register for the class. When you do so, it will indicate how many spots are still open.
Rick Allen and Jennifer Graham receive an email from the website with information about registrations for classes and Labs. We will forward this Conformation information email to the instructor or supervisor of record. When you receive this information, please make sure you look it over carefully and contact us immediately if you have any questions. This also shows, at the bottom of the form. if the person paid online or not.
On the day of the class/lab, instructors will need to follow the the instructions on the Class/Lab sign-in form. The form has been updated to eliminate excessive paperwork and to ensure consistency in reporting for all labs and classes. A completed Class/Lab sign-in form is required for each Lab and Class.
We will be instituting a 24 hour cancellation policy for all online registration and no one will be able to cancel their registration past the period that ends 24 hours before the class. Those that do cancel on time will need to request a refund if they have paid online (it is not automatic). If someone does contact the instructor or supervisor of record about a refund please forward their email (or direct them) to Jennifer so that she can attend to the matter.
Please note that this is only for already established classes and labs. If you would like to add new classes or labs (or something that has not been offered in the recent past), we ask that you please complete the “AGMC Request to Teach a Class” that can be found under the member access page of the www.agmc57.org webpage.
Thank you,
Jennifer, Rick